Privacy Policy

This Privacy Policy explains the data processing practices carried out through the use of the Internet and any other electronic communications networks by Advertising Associates Ltd (“Advertising Associates”, “us”, “we”), with its registered offices at Payton House, Packwood Court, Guild Street, Stratford-Upon-Avon, CV37 6RP. Company registration number 14435046. For the purposes of applicable data protection laws, Advertising Associates is considered the “Data Controller” in respect of the Personal Data it collects, uses and manages in accordance with this Privacy Policy (“Policy”).

Protecting your privacy is important to Advertising Associates. We are committed to protecting all Personal Data provided to Advertising Associates, whether by individuals with whom we do business, visitors to and users of our websites or otherwise. Personal Data is information which relates to an identified or identifiable living individual.

This Policy explains what Personal Data we collect, how we may use and manage it and the rights you have in relation to your Personal Data. Before you provide us with any Personal Data or browse our website, you should read through this Policy in full and make sure that you are comfortable with our privacy practices. Please note that this Policy should be read together with our cookie statement and terms of use. If you have any requests concerning your Personal Data or any queries about these practices please contact accounts@advertisingassociates.agency.

Please note that our websites may contain links to other websites. These third party sites are not subject to this Policy and we recommend that you check the privacy and security policies of each website that you visit. We are only responsible for the privacy and security of the data that we collect and have no control over the actions of any third parties in relation to your data.

Whose Personal Data do we collect and how we collect it

Advertising Associates collects Personal Data from a range of individuals in the context of its business activities, including:

our customers;
representatives of our suppliers, contractors, and other business contacts;
users of our websites;
individuals who contact us by any means; and
job applicants.

We collect your Personal Data which you knowingly or voluntarily disclose this to us, both in an online and offline context. We also collect Personal Data when you:

visit our websites and/or complete one of our online forms (e.g. to contact us about a service);
contact our customer services team or request information from us in any other way;
visit our premises;
communicate with us via social networking websites, third party apps or similar technologies; and
visit one of our trade counters at an exhibition.

We may also collect information received by us from third party sources, for example relating to your use of other websites which we operate and from related third parties such as sub-contractors.

What Personal Data do we collect?

Advertising Associates may collect a range of Personal Data from you, such as your name, gender, email address, business address and other contact details, details of your employment or business and other interests, communications with you (including notes from arrangement meetings) and financial and payment information.

When you use our website, we collect certain standard information that is sent by your browser to our website. This includes technical information, such as your IP address, browser type, operating system, language, time zone setting, access times and any referring website addresses. For more information on our use of this data, please see our Cookies section below.

Our use of your Personal Data

We process Personal Data collected via this website for the purposes of:

Providing and personalising the services ordered by you (e.g. setting up a new account and suggesting advertising strategies).
Providing you with information about products and services.
Notifying you of any changes to your services and to provide you with information in relation to other services which may be of interest.
Conducting retargeting campaigns.
Dealing with enquiries and requests from you or third party contacts.
Administering our website and help improve our products and services.
Complying with applicable laws and regulations.
Other business-related purposes, including negotiating, concluding and performing contracts, managing accounts and records, supporting corporate social responsibility activities, legal, regulatory and internal investigations and debt administration.

Recruitment

When you apply for a job via our website or otherwise, we will collect additional more specific Personal Data about you, such as your qualifications, career history, third party references and interview notes. We may also ask you for other information, for example your interests and the types of jobs you are interested in. Any Personal Data you provide to Advertising Associates in relation to a job vacancy will be processed in accordance with this privacy policy.

The legal basis for Advertising Associates processing of your Personal Data

In order to comply with applicable data privacy laws, Advertising Associates is required to set out the legal basis for the processing of your Personal Data. In accordance with the purposes for which we collect and use your Personal Data, as set out above, the legal basis for Advertising Associates processing of your Personal Data will typically be one of the following:

your consent;
because it is necessary for the performance of a contract, or to take steps at your request to prior to entering into a contract;
compliance with our legal obligations; or
because it is necessary for the purposes of Advertising Associates or our third parties’ legitimate business interests to process your information. For example, it is in our legitimate business interests as an agency specialising in media content to promote our business and provide you with relevant offers and industry insights which will help you with your selection of media content platforms for your advertising campaigns.

If using a data capture form

We will send you information according to the preferences you submitted via our data capture form. If you would like to change these preferences at any point, please email accounts@advertisingassociates.agency, or call us on 07967 728129.

Marketing

Please note that your information may be used to send you details of those products or services that we offer that we have identified as likely to be of interest to you.

If at any point you would like to opt-out of receiving communications from us, or would like to change the channels (such as email) that we use to contact you, please contact accounts@advertisingassociates.agency or call us on 07967 728129. Alternatively, for e-mail communications, you can click the ‘unsubscribe’ button at any time.

Disclosures

We will not share Personal Data with any third party except where:

You have consented for us to share your Personal Data with third parties;
Our company, or substantially all our company’s assets are merged or acquired by a third party, in which case your Personal Data may form part of the transferred or merged assets;
To provide anonymous statistical information about users of the Site and related usage information to reputable third parties;
We are using a third party service provider to provide services that involve data processing (for example, marketing email service providers, re-targeting campaign service providers, IT systems suppliers or payment providers); or
Where it is otherwise permitted by applicable law, or where we are required by law to do so.

We may share non-Personal Data with other third parties that are not described above. When we do so we may aggregate or de-identify the information so that a third party would not be likely to link data to you, your computer, or your device. Aggregation means that we combine the non-Personal Data of numerous people together so that the data does not relate to any one person. De-identify means that we attempt to remove or change certain pieces of information that might be used to link data to a particular person.

Transfers of Personal Data

Please note that any person to whom Advertising Associates may disclose your Personal Data under this Policy may be situated in a country other than your own and that such country may provide a lower level of data protection requirements than your own country. By agreeing to this Policy, you consent to the transfer of your Personal Data to a country other than your own.

Whenever we transfer Personal Data across borders, we take legally required steps to ensure that adequate safeguards are in place to protect your Personal Data and to make sure it is treated in accordance with this Policy. If you are located in the EEA or the UK, you can request a copy of the safeguards which we have put in place to protect your Personal Data and privacy rights in these circumstances, please email accounts@advertisingassociates.agency or call us on 07967 728129.

Your Rights

Data protection legislation in the European Union and UK gives you certain rights in relation to your Personal Data, including the right to object to and/or withdraw consent to the processing of your Personal Data, the right to access your Personal Data, and the ability to erase, restrict, or receive a machine-readable copy of your Personal Data. We will handle any requests to exercise your rights in accordance with applicable law and you can make a request by writing to us at:

Advertising Associates Ltd
Payton House, Packwood Court, Guild Street, Stratford-Upon-Avon, CV37 6RP

Alternatively, please email accounts@advertisingassociates.agency or call us on 07967 728129. You are also entitled to contact your local supervisory authority for data protection if you have any concerns about our use of your Personal Data. If you have such concerns, we request that you initially contact us using the details above so that we can investigate and hopefully resolve your concerns.

You will not be charged a fee for any such request.

Storage of your Personal Data

We take steps to ensure that the Personal Data that you provide is retained for only as long as it is necessary for the purpose for which it was collected. This means that data and records (including Personal Data) are destroyed or erased from our systems when no longer required. That amount of time various depending on the type of Personal data they contain.

Data is also retained for the purposes of our own web analysis, which is conducted via Google Analytics and Hubspot. At any point, you can contact us via the details provided above, and request its removal from our system.

Amendments

We reserve the right to modify or amend this Policy at any time by posting the revised Policy on our website. It is your responsibility to review the Policy every time you submit information to us or place an order. It was last updated in March 2023.

Cookies

A cookie is a small piece of information sent by a web server to a web browser, which enables the server to collect information from the browser. Find out more about cookies on www.aboutcookies.org.

We use cookies to identify you when you visit this website and to keep track of your browsing patterns. We do this to provide you with a better, more personalised online experience, with the data captured allowing us to make improvements to the website.